Effective Evidence Based Preservation Planning

Event date: 13/11/2013 – 14/11/2013

Location: Statsbiblioteket, Victor Albecks Vej 1, Aarhus, Denmark


This two-day event guided delegates through the steps of the SCAPE Preservation Planning and Watch lifecycle. It began with an introduction to the importance of active management of a preservation collection through effective policy creation, monitoring of preservation risks and preservation planning as a result of risk identification, and explained the components and tools that make up the SCAPE approach.

Delegates learned about both human-readable and machine-readable policy drivers and will create policy statements and was introduced to a number of tools that have been developed or extended as part of this SCAPE project. These include the content-profiling tool, C3PO, which helps you to understand what is in your collection; Scout, a preservation watch system which can detect preservation risks and opportunities through its knowledge base and automatically notify users of new risks and opportunities; and Plato, a decision-making tool that implements a solid preservation planning process and integrates services for content characterisation, preservation action and automatic object comparison.

Learning Outcomes

  • Understand the SCAPE Planning and Watch lifecycle, and the benefits and opportunities.
  • Explain why a policy framework is important in successful preservation planning.
  • Evaluate when and how to execute preservation planning.
  • Apply preservation policy to a planning scenario.
  • Carry out content profiling experiments.
  • Analyse content profile results.
  • Understand how to monitor your repository and its environment
  • Create a preservation plan.
  • Envisage how the SCAPE components can be applied to your own collection

The agenda is available here: http://wiki.opf-labs.org/display/SP/Agenda+-+Effective%2C+Evidence-Based+Preservation+Planning

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